Mayor to Appoint Village Positions, Set Policies

The Northport Village Board of Trustees will hold its annual reorganizational meeting Tuesday at 6 p.m. in Village Hall. Mayor George Doll has proposed the following appointments and policies:

RESOLUTION 2013- 27~ APPOINTMENT OF DEPUTY MAYOR

BE IT RESOLVED: That Henry Tobin is hereby appointed Deputy Mayor.

RESOLUTION 2013- 28~ COMMISSIONER APPOINTMENTS

BE IT RESOLVED: That the Board of Trustees hereby approves the following

designations of Commissioners as appointed by the Mayor:

Commissioner of Commerce – Trustee Kehoe

Commissioner of Finance – Trustee Tobin     

Commissioner of Infrastructure – Trustee Tobin

Commissioner of Information Technology ~ Trustee Maline

Commissioner of Public Works and Highways – Mayor Doll

Commissioner of Parks & Waterways -  Trustee McMullen

Commissioner of Personnel – Trustee Maline

Commissioner of Police – Trustee Kehoe

Commissioner of Sanitation –Trustee Kehoe

Commissioner of Athletic Activities ~ Trustee Maline

Commissioner of Planning and Development ~ Trustee Maline

Commissioner of Waste Water Treatment ~ Trustee McMullen

RESOLUTION 2013 – 29 ~ SEXUAL HARASSMENT COMMITTEE

BE IT RESOLVED: That the Board of Trustees hereby approves the appointment of the following individuals to the Village’s Sexual Harassment Committee:

1. Mayor Doll

2. Trustee Maline

RESOLUTION 2013 - 30~ APPOINTMENT OF VILLAGE ATTORNEY

BE IT RESOLVED, that the Law Firm of James F. Matthews is hereby appointed General Legal Counsel to the Village for a term to begin on March 1, 2013 and end on February 28, 2014, unless sooner terminated by written notice at the direction of the Mayor, at the monthly rate of $7,500, together with reimbursement of all out of pocket expenses incurred on behalf of the Village and that James F. Matthews, is hereby designated as Village Attorney for said term. Mr. Matthews is also designated and shall act as counsel to the Board of Zoning Appeals and the Board of Architectural and Historic Review and is hereby authorized to prosecute violations of the Village Code and local laws in Village Justice Court.  Mr. Matthews agrees that the retainer shall include all services on behalf of the Village excepting only litigated matters where the Law Offices of James F. Matthews appears as the attorney of record and for such matters he shall be compensated at a rate of one hundred fifty dollars ($150) per hour, all pursuant to a retainer agreement to be executed by the Mayor and filed with the Village Clerk. Mr. Matthews shall not be entitled to such additional hourly compensation for work performed as Assistant Village Attorney relating to court appearances in Village Justice Court, and shall be paid the flat rate of $500 for each court appearance, with no further compensation for such court appearance and provided that only one Assistant Village Attorney may be compensated for each court appearance in Village Justice Court.

RESOLUTION 2013 - 31~ APPOINTMENT OF ASSISTANT VILLAGE ATTORNEY

BE IT RESOLVED: That the firm of Gathman & Bennett is hereby appointed as legal counsel to the Village for a term to begin on March 1, 2013 and end on February 28, 2014, unless sooner terminated by written notice at the direction of the Mayor, at a rate of $833.33 per month together with the reimbursement of all out of pocket expenses incurred on behalf of the Village and that J. Edward Gathman, a partner of said firm, is hereby designated as Assistant Village Attorney.  As Assistant Village Attorney, Gathman & Bennett shall act as (i) counsel to the Planning Board; and (ii) is hereby authorized to prosecute violations of the Village Code and local laws in Village Justice Court. Gathman & Bennett shall, except as otherwise set forth herein, be additionally compensated for litigation matters or other proceedings where such firm becomes the attorney of record, and other matters, as designated by the Mayor or the Village Attorney, all at a rate of one hundred fifty dollars ($150) per hour, pursuant to a retainer agreement to be executed by the Mayor and filed with the Village Clerk; provided however, that notwithstanding anything to the contrary contained herein, Gathman & Bennett shall not be entitled to such additional hourly compensation for work performed as Assistant Village Attorney relating to court appearances in Village Justice Court, and shall be paid the flat rate of $500 for each court appearance, with no further compensation for such court appearance and provided that only one Assistant Village Attorney may be compensated for each court appearance in Village Justice Court.

RESOLUTION 2013 - 32~ APPOINTMENT OF ASSISTANT VILLAGE ATTORNEY

BE IT RESOLVED: That Joseph DeJesu, Esq. is hereby appointed as Assistant Village Attorney for a term to begin on March 1, 2013 and end on February 28, 2014, unless sooner terminated by written notice at the direction of the Mayor or Board of Trustees and is hereby authorized to prosecute violations of the Village Code and local laws in Village Justice Court. Joseph DeJesu shall be compensated for such matters as may be designated by the Mayor or the Village Attorney, all at a rate of one hundred fifty dollars ($150) per hour, pursuant to a retainer agreement to be executed by the Mayor and filed with the Village Clerk; provided however, that notwithstanding anything to the contrary contained herein, Joseph DeJesu shall not be entitled to such additional hourly compensation for work performed as Special Assistant Village Attorney relating to court appearances in Village Justice Court, and shall be paid the flat rate of $500 for each court appearance, with no further compensation for such court appearance and provided that only one Assistant Village Attorney may be compensated for each court appearance in Village Justice Court.

RESOLUTION 2013 - 33~ APPOINTMENT OF SPECIAL VILLAGE ATTORNEY

BE IT RESOLVED: That Roger Ramme, Esq. is hereby appointed as Special Assistant Village Attorney for a term to begin on March 1, 2013 and end on February 28, 2014, unless sooner terminated by written notice at the direction of the Mayor for the purpose of representing the Village in tax certiorari proceedings pending in the Supreme Court, Suffolk County for the monthly retainer of $1,000.

RESOLUTION 2013- 34 ~ APPOINTMENTS

BE IT RESOLVED: The following appointments proposed by the Mayor are hereby approved pursuant to the Village Law:

Deputy Village Clerk –    Catherine Romanczyk                                       1 year

Deputy Village Treasurer –   Laura Kaplan                                              1 year

Acting Village Justice -       Ralph Crafa                                                  1 year

Secretary to the Planning Board -   Joy Nygren                                       1 year

Secretary to the Zoning Board -         Catherine Romanczyk                    1 year

Secretary to the Board of Architectural and Historic Review-                    Catherine Romanczyk                    1 year

Secretary to the Board of Fire Commissioners- Janet Price                       1 year

Village Assessor -   Roger Ramme                                                          1 year

Senior Harbormaster- Anthony Graziano                                                1 year

Harbormaster - Nick Volpe                                                                    1 year

Harbormaster – Russell Bostock                                                            1 year

Fire Marshall - John McKenna                                                                1 year

Assistant Fire Marshall - Joseph Pansini                                                  1 year

Village Historian -    Fred Black                                                              1 year

RESOLUTION 2013 - 35~ ADDITIONAL APPOINTMENTS

BE IT RESOLVED: The following appointment proposed by Deputy Mayor Tobin  hereby approved pursuant to the Village Law:

            Board of Fire Commissioners (3 year term)   

1. 1.          Jim Clark             (Term to expire 2016)
2. 2.       Tony Graziano (Term to expire 2016)
3. 3.     

RESOLUTION 2013 - 36 ~ ADDITIONAL APPOINTMENTS

BE IT RESOLVED: The following appointments proposed by the Mayor are hereby approved pursuant to the Village Law: 

Planning Board (5 year term)

1.         Paul Ersboll         (Term to expire in 2018)

Board of Zoning Appeals (5 year term)

1.  Ken Butterfield                            (Term to expire 2018)

BOARD OF ARCHITECHURAL AND HISTORIC REVIEW

1. 1.    Dan Sheehan (Term to expire 2016)
2. 2.    John Zvokel ( Term to expire 2016)

RESOLUTION 2013 - 37~ CHAIRMAN APPOINTMENTS

BE IT RESOLVED: The following appointment proposed by Deputy Mayor Tobin is hereby approved pursuant to the Village Law:

Chairman, Board of Fire Commissioners - Phillip Weber                           1 year

RESOLUTION 2013 -38 ~ CHAIRMAN APPOINTMENTS

            BE IT RESOLVED: The following appointments proposed by the Mayor are hereby approved pursuant to the Village Law:

Chairman, Planning Board - Richard Boziwick                                          1 year

Chairman, Board of Zoning Appeals -Andrew Cangemi                             1 year

Chairman, Board of Architectural and Historic Review – Gary Blake           1 year

RESOLUTION 2013 - 39~ MEETINGS OF THE BOARD OF TRUSTEES

BE IT RESOLVED: That the regular meetings of the Board of Trustees will be held on the first and third Tuesday of each month at 6:00 p.m.

RESOLUTION 2013 - 40~ DESIGNATION OF THE OFFICIAL NEWSPAPER

BE IT RESOLVED: That pursuant to the Village Code, The Observer is hereby designated as the official newspaper of the Incorporated Village of Northport, pursuant to the terms, conditions and rates set forth.

RESOLUTION 2013 - 41 ~ APPOINTMENT OF VILLAGE ENGINEER

BE IT RESOLVED: That the firm of Gannett Fleming Engineers and Architects, P. C., is hereby authorized to provide professional engineering and related technical services to the Village of Northport during the current year, pursuant to the terms, conditions and rates set forth in a letter dated May 27th, 2008.

RESOLUTION 2013 - 42~ DESIGNATION OF DEPOSITORIES FOR FUNDS

BE IT RESOLVED:

1.     The Chase/J.P. Morgan, Citibank, First National Bank of Long Island, and North Fork Bank, Bank of Smithtown, Flushing Bank, and MBIA - CLASS, New York State chartered banks, located and authorized to do business in Northport, New York, are hereby designated as a depositories of this Public Entity.

2     The Treasurer and Mayor of the Public Entity, or any one of them, is/are hereby authorized to open a bank account or accounts from time to time with the Chase Manhattan Bank, Citibank, First National Bank of Long Island, North Fork Bank, Bank Of Smithtown, Flushing Bank and MBIA - CLASS and their subsidiaries and affiliates (each being hereinafter referred to as “Bank”) for and in the name of the Public Entity with such title or titles as he/she or they may designate.

3.     Until the further order of the Governing Board, pursuant to paragraph 11 hereof, the requirement of a maximum amount which may be kept on deposit at bank at any time is not applicable.

4.    The Treasurer, Village Clerk Donna M. Koch, Deputy Village Clerk Catherine Romanczyk, Deputy Treasurer, Mayor George Doll Jr. and Deputy Mayor Henry Tobin, of Public Entity, signing jointly on any and all checks issued by the Village, their successors and any other person authorized by statute, regulation or court order on behalf of Public Entity(“Authorized Person(s)”) is/are hereby authorized to sign, by hand or by facsimile (including, but not limited to, electronically generated) signatures(s), checks, drafts, acceptances and other instruments ( hereinafter collectively referred to as “Items(s)). Notwithstanding the above, any Authorized Person is authorized singly to: (1) initiate Automated Clearing House (“ACH”) debits without a signature; (2) initiate payments by use of Depository Transfer Checks (“DTC”) without a signature provided that the name of the Public Entity is printed on the DTC; or (3) give instructions, by means other the signing of an item, with respect to any account transaction, including, but not limited to , the payment, transfer or withdrawal by wire, computer or other electronic means (now existing or hereafter developed), of funds, credits, items or property at any time held by bank for account of the Public Entity (“Instructions”).

5.     The Treasurer and Mayor of the Public Entity is/are hereby authorized without further action of this Governing Board to execute Banks form entitled Appointment of Designated Person(s) to Provide Call Back Verifications and Written Confirmations in Connection with Payment Orders”, thereby designating one or more individuals, whether or not such individuals be designated as “Authorized Persons”, for the purpose of the verification of payment orders and issuance of written confirmations.

6.     Bank is hereby authorized to honor and pay items, whether signed by hand or by facsimile (including, but not limited to electronically generated) signature(s). In the case of facsimile signatures, Bank is authorized to pay any item if the signature, resembles the specimens filed with Bank by Public Entity, regardless of how or by whom such signature was affixed and whether or not the form of signature used on such Item was actually prepared by or for the Public Entity. Bank is further authorized to honor and pay DTC’s, ACH’s Instructions, and other orders given singly by any Authorized Person or employee individually, without limit as to amount.

7.     Bank is hereby authorized to accept for deposits, for credit, for collection, or otherwise, Items whether or not endorsed by any person or by stamp or other impression in the name of the public Entity without inquiry as to the circumstances of the endorsement or lack of endorsement of the endorsement or the disposition of the proceeds.

8.     Public Entity agrees to be bound by the “Terms and Conditions for Business Accounts and Services,” currently in effect and as amended hereafter, as well as any signature card, deposit ticket, checkbook, passbook, statement of account, receipt, instrument, document or other agreement, such as, but not limited to, funds transfer agreements and security procedures delivered or made available to Public Entity from bank, and by all notices posted at the office of Bank at which the account of the Public entity is maintained, or on a website that the Bank maintains or participates in, in each case with the same effect as if each and every term thereof were set forth in full herein and made part hereof.

9.     The Treasurer and Mayor of the Public Entity or any one or more of them is/are hereby authorized to act for the Public Entity in all matters and transactions relating to any of its business with the Bank including, but not limited to, the execution and delivery of any agreements or contacts necessary to effect the foregoing Resolution.

10.    Each of the foregoing Resolutions and the authority thereby conferred shall remain in full force and effect  until written notice of revocation or modification by presentation of new resolutions and Bank Signature Card Form shall be received by Bank; provided that such notice shall not be effective with respect to any revocation or modification of said authority until Bank shall have had a reasonable opportunity to act following receipt of such notice and shall not be effective with respect to any checks or other instruments for the payment of money or the withdrawal of funds dated on or prior to the date of such notice.

11.  The Village Clerk or Treasurer of the Public Entity is hereby authorized and directed to certify, under the seal of the Public Entity or not, but with like effect in the latter case, to Bank the foregoing Resolutions, the names of the officers, Authorized Personal and other representatives of the Public Entity and any changes from time to time in the said Officers, Authorized Persons and representatives and specimens of their respective signatures. Bank may conclusively assume that the persons at any time certified to it to be officers, Authorized Persons or other representatives of the Public Entity continue as such until receipt by Bank of written notice to the contrary.

12.     The authority given hereunder shall be deemed retroactive and any and all acts hereunder performed prior to the passage of these Resolutions are hereby ratified and approved.